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Oct 01, 2019  Deploy preferences for Office for Mac 6/4/2019 2 minutes to read Applies to: Office for Mac, Office 2019 for Mac, Office 2016 for Mac After Office for Mac is installed, users can configure settings for the apps. These settings are called preferences. As an admin, you might want to provide Office for Mac users in your organization. If you are running Windows 10 or Windows 7, choose Start, choose All Programs, choose Microsoft Office, choose Microsoft Office 2016 Tools, and then choose Office 2016 Language Preferences. Under Choose Editing Languages, in the language list, choose the language that you want to be available for editing, and then choose Add.

Download updates from Office Mac or use AutoUpdate under Help in the menu bar. More Info on updates

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Location of Microsoft Files

Do you know where your personal preference files are located? Before Installing or erasing, it's a good practice to backup your personal preferences.

1. Entourage Database Identity [Your Mail]

Location of Entourage Database

It's important to know the location of your database because your rules, mailing lists, signatures, messages, data, schedules, contacts, tasks, notes, calendar are located in your database.

Entourage 2004: ~/Documents/Microsoft User Data/Office 2004 Identities/your identity

Entourage X: ~/Documents/Microsoft User Data/Office X Identities/your identity
Entourage 2001: <Startup Disk>:Documents/Microsoft User Data: Office 2001 Identities:your identity Note: your identity is called Main Identity unless you rename it.

Preference Files for Entourage

Entourage X, 2004 and 2008:

~/Library/Preferences/com.microsoft.OfficeNotifications.plist

~/Library/Preferences/com.microsoft.DatabaseDaemon.plist

~/Library/Preferences/com.microsoft.Entourage.plist

~/Library/Preferences/Microsoft/Entourage Preferences

There are many com.microsoft files. Select your preferences folder in the Finder and search using 'microsoft' to show all the .plist files. As you add preferences to items in Entourage, this list can grow.

Entourage 2001:

System Folder/Preferences/Microsoft/Entourage Preferences

/Documents/Microsoft User Data/Office 2001 Identities/[Each Identity]/

Custom Dictionary

Entourage X, 2004:

~/Library/Preferences/Microsoft/Custom Dictionary

Entourage 2008

'~/Library/Preferences/Microsoft/Office 2008/Custom Dictionary'

Entourage 2001:

System Folder/Preferences/Microsoft/Custom Dictionary

Outlook for Mac

Outlook uses OS X's Spelling in your User's Library/Spelling

SyncServices

~/Library/Application Support/SyncServices/

Spotlight cache files

Entourage places files for indexing by Spotlight here:

/Library/Caches/Metadata/Microsoft/Entourage/

Note: You can exclude your database from Spotlight searches as it is unnecessary and can slow down your computer.

Office Settings

AutoCorrect entries (Stored in two locations) The formatted entries are in the Normal template, the office-wide plain-text entries are in the MS Office ACL file.

1. MS Office ACL file for the language you are using. E.g. MS Office ACL [English].
2. Normal file (If you specify when creating an AutoCorrect that it should be inserted as 'Formatted' then goes in the Normal template (as an AutoText).)

Office 2011: Microsoft Office ACL [English] located in ~/Library/Application Support/Microsoft/Preferences/Office 2011/

Office 2004 & 2008: Microsoft Office ACL [English] located in ~/Library/Preferences/Microsoft/

Office X: “MS Office ACL [English]” located in ~/Library/Preferences/Microsoft/

Office 2001: 'MS Office ACL [English]' located in System Folder>Preferences>Microsoft

Normal

The Normal Template contains toolbar customizations for Word as well as the default settings for every new Word document not based on another template.

Office X: The Normal file is located in the 'Templates' folder in your 'Microsoft Office' folder. Tip: Put your templates in your Microsoft User Data folder, where they won't be touched if you use 'Remove Office', and set the Project Gallery to find them there. Otherwise, “Remove Office” will delete those files.

Office Word 2004 moves the Normal Template to live in the Microsoft User Data folder by default. It does not move the Templates folder. Put your Templates foder in your Microsoft User Data folder, where they won't be touched if you use 'Remove Office', and set the Project Gallery to find them there.

Office 2008 & 2011 moved Normal.dotm to ~/Library/Application Support/Microsoft/User Templates

Word Settings

This file stores your Word preferences. It's located here:

Word X: ~/Library/Preferences/Microsoft/Word Settings (10)

Word 2001: Macintosh HD:System Folder:Preferences:Microsoft:Word Settings(9)

Custom Dictionary

• Entourage X: ~/Library/Preferences/Microsoft/Custom Dictionary
• Entourage 2001: System Folder/Preferences/Microsoft/Custom Dictionary

Microsoft Internet Explorer X....

~/Library/Preferences/com.microsoft.Explorer.plist

~/Library/Preferences/com.apple.internetconfig.plist

Favorites are stored in your Preferences folder. Look in the Explorer folder. If you only want to replace your 'new' favorites with your old ones, you can simply replace ~/Library/Preferences/Explorer/Favorites.html with your previous Favorites.html file.

Preferences or Settings files can become damaged, causing a variety of problems. Fortunately these files are easy to test, but they change locations and names depending on your version of Word.

Procedure

1. Quit all Office applications.
2. Navigate to your ~/Library/Preferences/ folder and drag the file(s) listed below to your desktop. Be sure to start from your UserName folder— ~ is shorthand for your user account.
3. Relaunch Word. The file(s) will be recreated when you do so.
4. If all is well, trash the old file(s). In the case of the Word Preferences/Settings file, you will have to reset some preferences (and, for versions earlier than Word 2008, the AutoCorrect settings).
5. If this doesn't help, quit Word again, trash the new files and drag the original files back to where they belong. If using Word 2008, look for leftover preferences from earlier versions (see below). Then see the Troubleshooting Index for other suggestions.

Files to Test

Since the Word Preferences or Settings files are more likely to cause problems in Word than any of the others, we recommend testing those files (the first file on each of the lists above) before any of the others.

Note: ~ indicates your user home account.

In Word 2008:

~/Library/Preferences/com.microsoft.Word.plist

~/Library/Preferences/com.microsoft.office.plist

~/Library/Preferences/Microsoft/Office 2008/Office Font Cache (12) [See Font Problems: A Special Case below.]

If testing these files in Word 2008 did not fix the problem, then check to see if you have leftover preferences from Word 2004 or earlier versions. The directions for 2004 are directly below—for earlier versions, see #1 on the Word 2008 webpage.

In Word 2004:

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~/Library/Preferences/Microsoft/com.microsoft.Word.prefs.plist

~/Library/Preferences/Microsoft/com.microsoft.Office.prefs.plist

~/Library/Preferences/Microsoft/Office Font Cache (11) [See Font Problems: A Special Case below.]

In Word X:

Microsoft Office 2016 Mac Preferences Locations

~/Library/Preferences /Microsoft/Word Settings (10)

~/Library/Preferences /Microsoft/Microsoft Component Preferences

~/Library/Preferences /Microsoft/Microsoft Office Settings (10)

~/Library/Preferences/Microsoft/Carbon Registration Database

~/Library/Preferences/Microsoft/Office Font Cache (10) [See Font Problems: A Special Case below.]

Font Problems: A Special Case

Some crashes and hangs, as well as at least one specific oddity – when the font you selected from the Font menu is not the one that displays in the font selection box or formatting palette – are attributable to a munged Office Font Cache. The procedure for testing this file is identical to that explained above. If you suspect a font menu or font display issue, try testing the Office Font Cache first.

Additionally, corrupt or duplicate fonts can cause Word to crash, most typically on startup just after the splash screen appears. For a procedure to test for corrupt or duplicate fonts, click here. There are also third party applications which will detect such problems. One that is highly rated is FontDoctor [Lene Fredborg, 1-Oct-2018: Removed outdated link to http://www.morrisonsoftdesign.com/] (and even the FontDoctor demo can help you out).

For troubleshooting Preference and Settings files in Word 2001 and Word 98, click here.